I have a new calendaring system. This probably doesn’t seem like a big deal to most people but for someone with a lot of stuff to do and a crummy memory, it’s pretty crucial. I found this out the hard way when I upgraded both my home and work computers to an operating system which doesn’t support the Palm software I was using and then my Visor Edge (circa 2000 and yes it still worked perfectly) died. Did I mention I was moving? Chaos.
So I decided to start over from scratch. My goal was to have a calendar application with multi-colored categories that I could run on my home computer, work computer, laptop, and new iPhone. I also wanted it to sync with WiscCal, UW’s calendar software, be able to access it remotely, and subscribe to Matt’s calendar (and share mine with him). You’ve probably stopped reading by now unless you have the same needs. That’s good.
I looked at Google calendars, iCal and Mozilla Lightning/Sunbird. The best solution for my needs, not surprisingly, turned out to be iCal, which comes with the Apple OS, mainly because it was most compatible with the iPhone, although there are work-arounds for other systems.
For WiscCal (which I now limit to strictly work-related events) I created a share url (you must add “&compat=br” when using iCal) and then subscribed to that through iCal. It shows up as another calendar which I can turn on or off.
For Matt and I to share calendars, we use iCalX, which provides free publishing, either public or private, as well as an html viewer to see your calendar online, with a reasonable amount of privacy. (We don’t keep much sensitive information in our calendars, so this isn’t a big deal to us.) I keep all the calendar categories I want to share with Matt in one group and export that to iCalX, and he does the same. Then we both subscribe with each other’s password and voila.
When you subscribe to another calendar, you choose how often you want it updated (or you can refresh manually at any time), so hopefully things will just run from now on. There are also specific calendars (i.e. U.S. Holidays) you can subscribe to in iCal, which can save you time. WiscCal has a similar feature, allowing you to automatically import a selection of thousands of campus events according to department, events series, or even keywords. Pretty handy.
Lastly, I can also plug my iPhone into either my work or home computer and sync selected calendars or the whole thing. I don’t use iCalX’s html web-viewing option, because this provides all the portability I need.
Hope someone found this of use - it’s all pretty simple, but the initial choices are a little overwhelming. As always, comments, questions and feedback welcome.